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Minutes

2020 VFW Annual Baseball Meeting

 

 

2020 MEETING WAS HELD AT: Ronald Westby VFW Post 2638 510 S. Washington Ave, Madison, SD

ON SUNDAY, August 16, 2020 at 1000 AM.

Watch Facebook stream: https://www.facebook.com/departmentsdvfwbaseball/videos/222038589186088

2020

Official minutes still being drafted. Below are the Annotated Agenda from the meeting.

VFW BASEALL ANNUAL MEETING AGENDA

HELD AT VFW Post 2638 Madison, SD

Sunday 10 AM, 8/16/2020

https://www.facebook.com/departmentsdvfwbaseball/live/

https://www.gotomeet.me/whamo_f15c/2020-sd-vfw-baseball-annual-meeting

 

  1. Covid-19 meeting procedures and voting process
  2. Opening Ceremony - Pledge of Allegiance
  3. Call to Order
  4. Introductions and Roll Call
  5. VFW Baseball Organizational Structure
  6. Roll Call/sign-in
  7. Video Conference Attendees
  8. Read minutes
  9. Unfinished Business
    1. 2020 Tournament Report: 146 (151 initial registrations) teams participated or registered for 2020 VFW Baseball Tournaments (2,098 Players)
      1. 2020 (146 teams)
        1. 19U: Class B 20 teams (+20)
        2. 16U: Class A 16 teams (Beresford); Class B 21 teams (Tyndall) (+2)
        3. 14U: Class A 18 teams (West Central); Class B 30 teams (Canova) (-6)
        4. 12U: Class A 10 teams (West Central Boltz); Class B 17 teams (Parkston 12s) (-4)
        5. 10U: Open Class 10 teams (Canistota/Freeman) (-15)
      2. 2019 (145 teams)
        1. 16U: Class A 15 teams; Class B 20 teams (-2)
        2. 14U: Class A 24 teams; Class B 30 teams (+3)
        3. 12U: Class A 11 teams; Class B 20 teams (-1)
        4. 10U: Class A 11 teams; Class B 14 teams (-3)
      3. 2018 (148 teams)
        1. 16U: Class A 16 teams; Class B 21 teams (+3)
        2. 14U: Class A 19 teams; Class B 32 teams (-2)
        3. 12U: Class A 14 teams; Class B 18 teams (-1)
        4. 10U: Class A 12 teams; Class B 16 teams (+3)
      4. 2017 (146 teams)
        1. 16U: Class A 16 teams; Class B 19 teams
        2. 14U: Class A 27 teams; Class B 26 teams
        3. 12U: Class A 15 teams; Class B 18 teams
        4. 10U: Class A 13 teams; Class B 12 teams
  10. Website Presentation (http://www.sdvfwbaseball.com/home)
    1. 2021 Tournament Registration
      1. Fee Structure Change and timing: Fee increase to assist grant program and region champion plaques
      2. Registration form simpler:
        1. Coach input and modifiable until roster lockdown on 6/21 IAW the rules; late roster changes for all age divisions will be on a case-by-case basis coordinated with the VFW Baseball Chairman and Director of Baseball Operations
        2. Insurance Document: Upload
        3. Player Info (coach/manager input):
          1. Uniform Number (optional on initial input/required by June 21)
          2. First Name
          3. Last Name
          4. Date of Birth
          5. High School attending or feeds into
          6. Remarks: extenuating circumstances to be considered by VFW Baseball
  11. Insurance: Gagliardi Insurance: No Change
  12. New Business
  13. A VFW Baseball team and players must register online at www.sdvfwbaseball.com 
    1. Early registration fee is $175 per team until May 1.
    2. Registration fee is $200 per team from May 2 until June 15. Entry form and rosters are due by June 15th.
    3. 14U and 16U late registration is $225 per team from June 16 until June 21st. It is imperative 14U and 16U registration/rosters be completed by June 21st to allow region brackets/seeding to be completed no later than June 25th.
    4. 10U and 12U late registration of $225 will be accepted until June 25th.
    5. Extremely late registration: All age division team initial registration may be accepted on a case-by-case basis until June 30th and the fee will be $250. After brackets are posted, 14U and 16U team acceptance into tournament requires 2/3 approval of the teams in their prospective region and the fee will be $250.
    6. Team registration will include Team’s name, Sponsor’s name, Coaches Name, information, phone, cell phone, address and email.
    7. Team roster must have the following player information by June 21st:  uniform number, first and last name, city of primary residence, school attended the last school year or will feed into for 10U/12U and date of birth. Initial team rosters with complete player information, including school information, must be posted by June 21st. If your team roster doesn’t have the information necessary to determine your class assignment, VFW Baseball reserves the right to move you to a higher class or disqualify the team without refund.
    8. You may list unlimited players on the team roster however, VFW Baseball provides 14 medals per team for 10U and 18 medals per team for 12U, 14U and 16U State Tournaments. VFW Baseball will provide vendor information for purchasing additional medals as required.
    9. June 21th is the cutoff date for all roster changes to be posted on the website, late roster changes for all age divisions will be on a case-by-case basis and coordinated with the VFW Baseball Chairman (do not post rosters to the website after June 21st).
  14. Department of SD VFW set GameChanger required use for 16U/14U Region and State Tournaments as well as 10U/12U Championship Sundays. The GameChanger App is the preferred method of scoring during all pool play games. Department of SD VFW Baseball Webmaster will set up all region and state tournament games and is the preferred method for keeping tournament stats. Tournament hosts and region coordinators are responsible for providing GameChanger score keepers.
  15. VFW Youth Baseball Sponsor/Partnership Program Update
  16. Rule Changes Submitted and items to be discussed (bold items below to be voted on)
    1. Approved rule change: Add Extra Hitter to 14U and/or 16U. If extra hitter is used, they are in the line-up for the game and the substitution rule then be in effect. (Coach Casey Remmers)
    2. Approved as amended rule change: Courtesy runner for pitcher and catcher. Must be a bench player. Same courtesy runner cannot run for the pitcher and catcher in the same inning except for injury substitution and no other bench players available. (Umpires)
    3. (Instituted in 2020) Proposed rule change: Use the same process for pitcher “zero-rest” relief for all other rest day limits as Daily Max especially when playing one game a day, i.e., finish the pitching to the batter.
    4. Defeated rule change: Reinstate the roster cap at 18 or 20 (VFW Baseball Committee)
    5. Rule change (VFW Baseball Committee):
      1. As a general rule of thumb an ADM of 150 and below will be considered Class B and above 150 will be Class A. VFW Baseball may be required to move higher ADM Class B schools to Class A tournaments to facilitate region and state competition. (As a general rule of thumb, an ADM of the highest SDHSAA Class A School (currently approx. 450) and above will be considered Class AA.)
      2. A Class A/B team will be allowed two release/pickup players without adding their ADM numbers.
      3. Class A/B team with more than two release or pickup players from another town/school on a roster will result in all ADM numbers being added to the registering team’s ADM based on the sanctioning organization. The addition of ADMs to a team may or may not reclassify them into a higher class or result in forfeit without refund.
    6. No change due to modification to “no local school rule.” Rule change (VFW Baseball Committee): Use one ADM determination process to create fair use of SDHSAA ADM with all teams entered in SD VFW Baseball sanctioned events
    7. Approved modification of the “Canova Rule” to be a “no local school” Exception using home field zip code instead of 15 mile radius around field. Eligibility Rules 9 and 10.
    8. Proposed rule change General Rule #2: Current: A boy or girl may not participate in VFW baseball and any other baseball program in the same season (typically the season lasts 2 weeks or less). Proposed: Change rule so children who play on a weekend ball team can compete during the week with their local program. (Coach Mike McGillivray)
    9. Defeated rule change: Change 16U to 17U for upper age division. No change to lower age divisions. (VFW Baseball Committee)
    10. Guidance added: Guidelines on handling lightning or thunder disturbances
    11. Guidance added: Guidelines on jewelry
    12. Guidance added: Pace of play guidelines
    13. Guidance added/expanded: Courtesy runner guidelines
    14. Guidance added/expanded: Pitch count when pitching 3-days in a row.
    15. Guidance added/expanded: 19U, 16U and 14U Force Play Slide Rule explained
    16. Guidance added/expanded: Bench and field conduct/penalties (detailed below)
      1. The following behavior from coaches and players will result in immediate ejection (umpires’ discretion) from the current game or SD VFW Baseball approved activity, as well as a mandatory suspension of the next full game and such other action as the SD VFW Baseball Director of Baseball Operations deems appropriate:
      2. Arguing with umpires or other game officials;
      3. Engaging in offensive behavior;
      4. Unsportsmanlike conduct;
      5. Abusive, harmful or unwarranted disruptions to the game;
      6. Throwing bats, helmets, gloves, or other equipment in anger;
      7. Intentionally moving to a position to be hit in the head by a pitch
      8. Using profane, obscene or vulgar language;
      9. Verbal or nonverbal disrespect directed towards an umpire, game official, league official, player, manager, coach or spectator.
      10. In the case that a player or coach consciously makes forceful physical contact with an umpiring official, that player or coach will be ejected for the remainder of that contest, as well as the following 3 contests (games).  The suspension may be reviewed and altered by the VFW Director of Baseball Operations in accordance with the SD VFW Baseball Chairman.
    17. Guidance added/expanded: Coaches code of ethics
    18. Discussion: When able, use a 3-region process to determine state qualifiers.  Host team is in the state tourney.  The host team can also play in the region and the top 2 teams on top of the host would move to the state tourney (3 teams from that region).  The other 2 regions get the top two for state.  The 8th team would come from a wild card game between the 3rd place teams from the two regions that didn’t have the host team in their region. (2019 Tournament Director-Eric Hortness) SD VFW Baseball will research, discuss and consider using a “Sweet 6 or 14” games prior to 14U/16U State Tournaments.
    19. Defeated/Dismissed Discussion: 10U/12U pitcher’s mound requirement (Coach and Tournament Director)
    20. Discussion: Regulate the manufacturer and model of baseball for each level of tournament. Potentially work with a manufacturer on a deal to supply baseball. A1010 Wilson baseballs stamped with VFW Logo or must meet the current NOCSAE standard for baseballs at the time of manufacture and is required on balls that will be used in VFW Baseball Sanctioned Tournaments. The SD VFW State and Region Tournament Hosts will use A1010 Wilson Baseballs at all Age Divisions. SD VFW Baseball will research the cost of procuring A1010 Wilson Baseballs with the SD VFW Baseball Logo to sell as a grant fundraising opportunity.
    21. Discussion: Creating an 8U age division open class (class assignment dependent upon the number of teams registered (VFW Baseball Committee) SD VFW Baseball will establish 8U Rules and work with Salem, Center and Canova for the inaugural 8U State Tournament. Tournament Date is TBD.
    22. Defeated Discussion and decision: Gate fee increase from $5? (Coach Chris Bokinski) The gate fee will remain the same.
    23. Other rules as highlighted in document
  17. 2021 Tournament Checklist Review and Recommendations
    1. 2020 Tournament Host Sites Reveal will be posted by 1/31/2021. Bid packages are due to the VFW Baseball Chairman by 11/15/2020. SD VFW Baseball will look at a separate weekend for 10U and 12U as well as establishing 8U Tournament weekend. Dates will be finalized as soon as possible.
    2. 2021 Tournament Dates (OLD)
      1. Class A and B 8U, 10U and 12U: 7/16-18/2021
      2. Class A and B 14U: 7/23-25/2021 (Regions should be completed by 7/15)
      3. Class A and B 16U: 8/6-8/2021 (Regions should be completed by 7/30)
    3. 2021 Tournament Dates (NEW)
      1. Class A and B 8U and 12U: 7/9-11/2021
      2. Class A and B 10U: 7/16-18/2021
      3. Class A and B 14U: 7/23-25/2021 (Regions should be completed by 7/16)
      4. Class A and B 16U: 8/6-8/2021 (Regions should be completed by 7/30)
      5. Class B 19U: 8/13-15/2021 (Regions should be completed by 8/5)
      6. 16U Class A versus Class B All Star Game: 8/15 7 PM
      7. 2021 SD VFW Baseball Annual Meeting: 8/22/2020 10 AM Madison VFW
    4. 2022 Tournament Dates (OLD)
      1. Class A and B 8U, 10U and 12U: 7/15-17/2022
      2. Class A and B 14U: 7/22-24/2022 (Regions should be completed by 7/14)
      3. Class A and B 16U: 8/5-7/2022 (Regions should be completed by 7/29)
    5. 2022 Tournament Dates (NEW)
      1. Class A and B 8U and 12U: 7/8-10/2022
      2. Class A and B 10U: 7/15-18/2022
      3. Class A and B 14U: 7/22-24/2022 (Regions should be completed by 7/14)
      4. Class A and B 16U: 8/5-7/2022 (Regions should be completed by 7/29)
      5. Class B 19U: 8/12-14/2022 (Regions should be completed by 8/4)
      6. 16U Class A versus Class B All Star Game: 8/14 7 PM
      7. 2022 SD VFW Baseball Annual Meeting: 8/21/2022 10 AM Madison VFW
    6. 2023 Tournament Dates (OLD)
      1. Class A and B 8U, 10U and 12U: 7/14-16/2023
      2. Class A and B 14U: 7/21-23/2023 (Regions should be completed by 7/13)
      3. Class A and B 16U: 8/4-6/2023 (Regions should be completed by 7/28)
    7. 2023 Tournament Dates (NEW)
      1. Class A and B 8U and 12U: 7/7-9/2023
      2. Class A and B 10U: 7/14-16/2023
      3. Class A and B 14U: 7/21-23/2023 (Regions should be completed by 7/13)
      4. Class A and B 16U: 8/4-6/2023 (Regions should be completed by 7/28)
      5. Class B 19U: 8/11-13/2023 (Regions should be completed by 8/3)
      6. 16U Class A versus Class B All Star Game: 8/13 7 PM
      7. 2023 SD VFW Baseball Annual Meeting: 8/20/2023 10 AM Madison VFW
    8. 2024 Tournament Dates (OLD)
      1. Class A and B 8U, 10U and 12U: 7/12-14/2024
      2. Class A and B 14U: 7/19-21/2024 (Regions should be completed by 7/11)
      3. Class A and B 16U: 8/2-4/2024 (Regions should be completed by 7/26)
    9. 2024 Tournament Dates (NEW)
      1. Class A and B 8U and 12U: 7/12-14/2024
      2. Class A and B 10U: 7/19-21/2024
      3. Class A and B 14U: 7/26-28/2024 (Regions should be completed by 7/18)
      4. Class A and B 16U: 8/2-5/2024 (Regions should be completed by 7/25)
      5. Class B 19U: 8/9-11/2024 (Regions should be completed by 8/1)
      6. 16U Class A versus Class B All Star Game: 8/11/2024 7 PM
      7. 2024 SD VFW Baseball Annual Meeting: 8/18/2024 10 AM Madison VFW
    10. 2025 Tournament Dates
      1. Class A and B 8U and 12U: 7/11-13/2025
      2. Class A and B 10U: 7/18-20/2025
      3. Class A and B 14U: 7/25-27/2025 (Regions should be completed by 7/17)
      4. Class A and B 16U: 8/1-3/2025 (Regions should be completed by 7/24)
      5. Class B 19U: 8/8-10/2025 (Regions should be completed by 7/31)
      6. 16U Class A versus Class B All Star Game: 8/10/2025 7 PM
      7. 2025 SD VFW Baseball Annual Meeting: 8/17/2025 10 AM Madison VFW
  18. VFW Youth Baseball Grant Program Update: 2020 Chamberlain, Parker and Canistota-Freeman. The 2021 Grant window opens 1/1/2021 and closes 5/1/2021.
  19. VFW Youth Baseball Community of the Year Recognition Update: 2019—Webster; 2019 Friends of VFW Baseball Recognition: DeSmet Baseball, Community of Roslyn and Garretson Blue Dragon Foundation. The 2020 recognition will be announced 9/1/2020.
  20. VFW Youth Baseball Veterans Program Donation Program Update: 2019—SD Veterans Cemetery and VFW National Disaster Relief Fund
  21. 2021 Governor’s Baseball Showcase: tentatively set for June 2021
    1. Date TBD:
      1. Player registration
      2. Dinner at the Governor’s mansion for players, coaches, scouts, volunteers, etc.
      3. Attend Trappers game; Veteran’s recognition event
    2. Morning of TBD:
      1. Showcase kick-off and drills
      2. Lunch
      3. Early afternoon game
      4. Attend evening Trappers game, if desired
  22. Any other new business
  23. For the Good of VFW Youth Baseball
    1. SD VFW Baseball Tournament Host Selection Committee will do their best to take in to consideration Fan Experience (i.e., lodging accommodations) when determining host sites.
    2. SD VFW Baseball is considering an All Star Game for 16U, Class A versus Class B, to be held the second weekend in August with a College Showcase on top. All Star player and host selection process is still being finalized. The Class A and Class B Champion coach will be the Head Coach of their respective class of all stars. Assistant Coach selection process is still being worked. The date for the All Star weekend is also being finalized.
    3. SD VFW Baseball announced Cody Linneweber as the Assistant Director of Baseball Operations. His responsibilities include, but not limited to, rules interpretation, SD VFW representation at tournaments or meetings, business development by increasing new team participation, fill-in for Director of Baseball Operations when required as well as tasks as directed by SD VFW Baseball Chairman.
  24. Close
  25. Minutes and updated rules: hopefully posted by 10/1/2020
  26. Next annual meeting: 8/22/2021 10 AM Madison VFW Post

Signed/DF-G

Danny Frisby-Griffin,
Department of South Dakota Veterans of Foreign Wars of the United States

Signed/RL

Rob Lind,
Director of VFW Baseball Operations
Department of South Dakota Veterans of Foreign Wars of the United States

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